Business Presentation Transcription, What Is It?

Transcription helps a lot of people to make their work load a little bit lighter. Transcription allows the busy individuals to let go of the mundane tasks such as typing and converting audio files into text files so that they can concentrate on the more important ones.

Basically transcription is the process of creating a word format out of a recorded audio, video, dictation and presentation files. These are done by professionals who are trained well to provide high quality transcriptions. Transcriptionists are professionals who come in different fields of profession. All of them have been trained for a couple of months under a transcription course in order to become a satisfactory transcriptionist.

Who needs transcription?

A lot of individuals ranging from gender, race, education, age and employment status are in need of transcription services. Transcription companies do not limit their clients. They will receive all types of transcription because they are aware that their agents are well trained. The most important thing to remember especially for the transcription is to provide clients with quality, accurate and close to perfect transcription results so that clients will always come back for your service.

Most common transcription services

The following are a few of the most common transcription services that one can acquire from any transcription company:

1. General transcription

2. Medical transcription

3. Legal transcription

4. Dictation transcription

5. PDF transcription

6. Business presentation transcription

7. Dissertation transcription

8. Video log transcription

There are still a lot of types of transcription that one can take advantage of. It may cost you money but you will gain your precious time back.

Business presentation transcription

One of the most recent and sought after service in transcription is business presentation transcription. There are several says in which this services are used, here are the following:

1. A client provides transcribers with audio recordings of a presentation to be transcribed into word format for filing or personal notes.

2. Clients provide video recordings of a business presentation and will ask the transcribers to transcribe them either verbatim or semi-verbatim.

3. The client may provide audio recordings of notes which should be transformed into text documents so that someone can create a presentation out of the word document you have created. Some transcription companies also offer services wherein they will create a business presentation themselves using the Microsoft PowerPoint program.

How much will it costs?

Business presentation fees vary from the length of an audio file to how fast you want it to be done. If you want the turnaround time to be lower, that is if you are in a hurry to get your files done, the pay rate increases. Every company has different charging rates, mostly they have their own tactics to promote and entice clients to seek the services of a particular company. The best way to find out how much you are going to pay is through a quotation. There are a lot of transcription companies who can provide free quotes so you will know how much it would cost you before you sign an agreement with them.

There are a lot of ways for individuals to lessen their burden especially when it comes to transcription. For business industries that require ambitious and grandiose presentations, they can seek the aid of a transcriptionist to provide them with quality converted files. In doing so, they allow themselves to focus on how the presentation is to be delivered so that the company can catch the attention of inventors and the like.

Effective Presentations – Paying Attention to The 4 Elements of Body Language

Body language is a non-verbal technique that can be used to enhance your presentations. Body language includes gestures, movements and mannerisms that people use to communicate. As with the use of vocal techniques, body language comes more easily to some than to others. Again, body language is something that can be learned.

There are 4 elements of body language that you must pay attention to as you practice or make your presentation. They are:

1) Eye contact

Look your audience in the eyes. The number one reason to use good eye contact is it involves your audience in your presentation. If you look directly at a member of the audience, they are likely to return your gaze, and keep looking at you rather than looking at a paper on the table, staring out the window, or daydreaming.

The second reason to use good eye contact is it leads people to trust you. Studies show that when people are lying, they tend to look up or look down. Looking people in the eyes demonstrates that you’re being sincere. The third reason to use good eye contact is that it shows confidence. Think about it. Who are you more likely to follow? Someone who looks you in the eyes or someone who talks to their shoes? Listeners are more likely to believe you and trust you if you seem confident in yourself and your position on your topic. When speaking to a room full of people, you must speak to the whole room, not just one person. Thus, you must engage in eye contact with the whole audience, as well. Rather than staring down one audience member, scan the room, and be sure to include people sitting to your far right and far left who are often neglected.

2) Gestures

It is the movement of your body or limbs to illuminate and emphasize the meaning of your words. Simple hand movements such as holding up the number one with your fingers when you say “my first point is,” are appropriate. Gesture can be used to demonstrate how something looks or acts, as well. Some people naturally talk with their hands. Nervousness can accentuate this characteristic. Beware of gesturing too much as it can be distracting. On the other side, please use some gestures. I’ve seen presenters give thirty minute long speeches, desperately grasping the podium throughout. It is also important to vary your gestures.

3) Posture

Posture is the bearing of your body, your stance. When speaking to an audience, stand straight with your shoulders back, your head centered above your body and your feet shoulder-width apart. Don’t slump. Don’t lean against the wall. If the situation absolutely calls for it (for example, you’re asked to give an impromptu presentation during a business meeting), you may sit ­ but sit up straight.

4) Movement in the speaking-space

When you are provided with a podium or lectern, the tendency is to remain directly behind the lectern for the entire presentation. This can be appropriate. However, do not be afraid to walk around a bit to get closer to the audience. If you’re speaking to a particularly large audience, it may be appropriate to mingle with the audience talk-host style during your presentation. Your movement or lack of movement will help set the tone of your presentation. If you stand behind the podium, you’ll be perceived as more formal, and possibly somewhat removed from the audience. If you move around the front or place the lectern off to one side rather than standing behind it, you’ll be perceived as less formal, and probably more accessible to the audience members.

If you are concerned with your ability to integrate body language into your presentations, plan and practice gesture, eye contact and movement as you prepare for your speech. Gestures should look natural, not contrived, and should mirror or help explicate the words of your message. If you’re not sure whether you’re using body language during your presentation, practice in front of a friend or family member and have them give you a critique. Better yet, have someone video tape a practice presentation. Watching yourself on tape can be painful, yet very illuminating. If all else fails, practice in front of a mirror.

See Value In Fear And Combat It In Negotiations

When you negotiate, what do you fear? Do you see the value in fear and construct a plan to combat it? Even those that would be king can be susceptible to fear, but fear serves a purpose in our lives. Thus, when negotiating it behooves you to recognize the fears that may exist, but it also behooves you to put plans in place to combat them. By doing so, you’ll alleviate fear and replace it with negotiation strategies to lead you to a successful negotiation outcome.

Sometimes we’re more fearful of situations than we should be because of related memories we have to the current situation, related to what’s occurred to us in the past. To combat fear in your negotiations more effectively consider the following ideas.

  1. First take note of your physical body and mind. I started with this factor because it plays an important role in how you perceive and combat fear. Realize, when you’re tiered, bogged down by and with thoughts that don’t serve you, you’re more susceptible to falling prey to fear. Make sure you can think properly by having the proper amount of rest and nutrients to do so.
  2. Identify the source of your fear as it relates to the negotiation. Are you afraid you won’t come out ahead? Do you think the opposing negotiator is stronger in resources and/or expertise? Do you feel there’s not enough time to negotiate? Whatever your source of fear, identify it. By doing so you’ll have a point of knowing what’s at the source of your feelings. Then you can create a plan to address it.
  3. Once you’ve identified the source(s) of your fear, consider how you can use it as a source of motivation. Fear will only have a debilitating influence to the degree you allow it to.
  4. During the planning stages of your negotiation address the what-if scenarios from which fear may lurk. Allow it to emerge. Not only will doing so prepare you for possible deviations you may have to address and/or take during the negotiation, it will also prepare you for such occurrences. That should serve to alleviate the tension causing the fear.
  5. At the end of the negotiation, assess what occurred related to the fear you had going into the negotiation. Were the issues that initially caused you consternation raised? If so, how did you address them? Were You more prepared to do so as the result of planning for them during the planning stage of the negotiation? By assessing what did and did not occur, you can use the thought process that you engaged in prior to, during, and after the negotiation to be your guide when fear crops up again in future negotiations.

Understand that fear is a protection or debilitating factor in our lives. Thus, it’s what you do with fear that determines what influence it’ll have on you. If you use fear to motivate you to pursue the direction that puts you on the path to a successful negotiation outcome, you will have used it wisely. Be aware of the potential it has to debilitate you and control it. Once you reconcile the role of fear you’ll have the yin and yang of it under control and everything will be right with the world.

Remember, you’re always negotiating!